Tracy M. Vanderberg
Raleigh
Summary
Meticulous and highly organized Executive Administrative/Legal Assistant with proven success in calendar management, travel coordination, meeting preparation, and office administration. Experienced in drafting correspondence, managing confidential records, and supporting executives with complex scheduling and project coordination. Recognized for streamlining processes, maintaining discretion, and ensuring seamless executive support in challenging environments.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Executive Vice Chancellor
North Carolina Central University
07.2024 - Current
- Orchestrated complex scheduling and coordination for the Vice Chancellor, managing high-level meetings; improved executive time management and strengthened cross-departmental collaboration.
- Anticipated and prepared executive needs for meetings and negotiations; compiled and communicated information through written, verbal, and electronic channels with strict adherence to policies and regulations.
- Screened and managed visitors, calls, and correspondence with professionalism and discretion; resolved inquiries and complaints while representing the Vice Chancellor and directing matters to appropriate staff.
- Coordinated executive travel arrangements, including flights, accommodations, and itineraries, ensuring alignment with schedules and personal preferences.
- Planned and executed company events, meetings, and conferences, overseeing coordination such as venue selection, catering, and audiovisual requirements for seamless delivery.
- Scheduled and coordinated interviews, onboarding sessions, and orientation activities, ensuring a smooth and professional experience for new hires and reinforcing organizational standards.
Executive Assistant to Chief of Staff to the Chancellor
North Carolina Central University
01.2022 - 07.2024
- Plan and facilitate bi-monthly Board of Trustees meetings and conferences, overseeing coordination, agenda preparation, and official meeting minutes.
- Arrange and manage interviews, candidate coordination, and onboarding for executive-level hires, ensuring a seamless and professional recruitment process.
- Organize and support virtual and in-person meetings via Zoom, Microsoft Teams, and other platforms, ensuring technology, materials, and follow-up documentation management.
- Liaison between the Chancellor’s Office and internal/external stakeholders, maintaining strong relationships and ensuring timely communication and resolution of inquiries.
- Maintain and safeguard confidential files, records, and correspondence (physical and digital), ensuring compliance with organizational policies and accessibility for authorized staff.
- Prioritize and manage multiple competing tasks and deadlines by streamlining workflows, filtering requests, and delegating when appropriate to maximize executive productivity.
- Exercise discretion in handling sensitive information and high-level communications, demonstrating professionalism in all interactions.
Executive Assistant to Vice President
Duke Network Services
03.2018 - 01.2023
- Assist and support Vice President with day-to-day needs.
- Establish and maintain effective working relationships and act as a liaison with Duke Health’s executive leadership team, Board of Directors, committee members, faculty, officials, affiliated organizations, patients and their families, members of the local health care community and the public.
- Remain knowledgeable about strategic goals and issues of importance to the CEO’s office to make informed decisions in all aspects of the job.
- Take meeting minutes and distribute in a timely manner to staff Maintain various databases, files, and bookkeeping.
- Assist Vice President with coordination of all presentation material for meetings.
- Create tracking systems for yearly reviews, holiday time, and site mailings Calendar management, schedule meetings, conferences, and luncheons.
- Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO. Provides recommendations on topics important to Duke Health.
- Coordinate and plan Fellow orientation Coordinate Travel (Internationally/Domestic).
- Assist with special projects for executive and administrative team.
- Remote work, coordinate virtual meetings via Zoom, Microsoft Teams, and WebEx.
- Schedule high level position CEO interviews for affiliate hospitals.
Administrative Assistant (promoted)
Duke Cancer Network
10.2016 - 03.2018
- Assist and support research and clinical departmental staff to ensure accomplishments, goals, and objectives are met.
- Take meeting minutes and distribute in a timely manner to staff.
- Maintain various databases containing programmatic data to affiliate sites.
- Assist Directors with coordination of all presentation material for clinical quarterlies and research site meetings.
- Create tracking systems to ensure excellent customer satisfaction and high accuracy rate.
- Calendar management for executive team and staff, schedule meetings, conferences, and luncheons.
- Assist staff with various team projects.
- Coordinate and plan clinical research orientation.
- Creating new employee orientation binders Coordinate.
- Travel Coordinate research orientation.
- Provider Credentialing and updates Assist with special projects team wide as needed.
Executive Legal Assistant
Lenovo/CTG
08.2014 - 07.2016
- Provide HR support & oversee onboarding and orientation of new employees.
- Address employee concerns, questions, and requests.
- Maintain confidential information for executive level supports.
- Provide administrative support to Attorney’s, Paralegals, and Management team.
- Book domestic and international travel, including flight, ground transportation, and lodging.
- Calendar management for the executive team, schedule meetings and conferences.
- Expense reporting, reimbursement, check processing and disbursement.
- Financial data entry and reporting.
- Arrange interviews with clients and keep records of commitments.
- Maintain office inventory.
- Perform and compile case related research.
- Prepare legal documents, correspondence, memos, and proofreading legal documents.
Administrative Assistant
RTI International
10.2007 - 04.2014
- Coordinate overall administrative activities for the Office Administration Department including mailing, scanning, faxing and copying to management.
- Maintain calendar plan and schedule meetings, teleconferences and travel.
- Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
- Prepare and resolve administrative problems by coordinating preparation of reports, drafts, memos, emails, analyzing data, and identifying solutions.
- Provide office orientation for new employees.
- Proof and edit field interviewer reports.
- Coordinate nationwide education studies.
Executive Medical Secretary
Children's Medical Center of Dallas
06.2000 - 05.2006
- Arrange referrals to other health care providers, scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRIs, and CT scans.
- Ensure physician productivity by maintaining calendars; scheduling patient appointments; physician consultations, professional meetings, and conferences.
- Maintain patient confidence by keeping information confidential.
- Maintain office supply inventory.
- Serve and protect health care community by adhering to professional standards, hospital policies and procedures, federal, state, and local requirements for HIPPA standards.
- Assisted Radiology Director with operations, growth, and Research Studies & Screenings.
- Manage all documentation for Human Resources Department.
- Worked with Radiology Director on special projects, manuals, policies, procedures, and correspondence.
Education
Master’s Degree - Public Administration
Strayer University
Morrisville, NC01.2019
Bachelor of Science - Business Management
University of Phoenix
Raleigh, NC01.2012
Skills
- Executive support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Expense reporting
Certification
- Certified North Carolina Notary Public
- Commission Expires October 11, 2027
Timeline
Executive Assistant to the Executive Vice Chancellor
North Carolina Central University
07.2024 - Current
Executive Assistant to Chief of Staff to the Chancellor
North Carolina Central University
01.2022 - 07.2024
Executive Assistant to Vice President
Duke Network Services
03.2018 - 01.2023
Administrative Assistant (promoted)
Duke Cancer Network
10.2016 - 03.2018
Executive Legal Assistant
Lenovo/CTG
08.2014 - 07.2016
Administrative Assistant
RTI International
10.2007 - 04.2014
Executive Medical Secretary
Children's Medical Center of Dallas
06.2000 - 05.2006
Bachelor of Science - Business Management
University of Phoenix
Master’s Degree - Public Administration
Strayer University