Rebecca Smith
Atlantic Beach
Summary
Dynamic Director of Administration with over 20 years of experience in organizational leadership and operational management. Skilled in fostering teamwork, ensuring regulatory compliance, and driving process enhancements that align with strategic business goals.
Overview
33
33
years of professional experience
Work History
Director of Administration
Enpuricon, Inc.
01.2003 - 01.2026
- Streamlined administrative processes to enhance operational efficiency across departments.
- Oversaw compliance with regulatory requirements for the state and EPA, minimizing risks and ensuring best practices were followed.
- Collaborated with executive leadership to align administrative functions with organizational strategy.
- Supported timely and accurate administrative task completion.
- Managed office maintenance and upgrades, creating a safe and comfortable work environment for all employees.
- Collaborated with senior leadership on long-term business planning strategies that contributed to the overall success of the organization.
- Generated reports, uploaded documents into digital storage as needed.
- Decreased corporate costs by researching pricing, ordering and maintaining office equipment.
- Established strong relationships with vendors, negotiating favorable contracts for office supplies, equipment, and services.
- Promoted collaborative and coordinated planning to achieve goals and objectives.
- Exercised good judgment by employing contemporary management principles and supervisory practices.
- Guided staff and provided opportunities for growth by encouraging creativity and pride in the job they performed.
- Organized and updated databases, records and other information resources.
- Created an organized filing system to manage department documents.
- Identified opportunities to streamline processes and improve office operations and efficiency.
Executive Assistant
Toll Brothers
12.2000 - 12.2002
- Coordinated executive schedules, ensuring optimal time management and prioritization of key meetings.
- Prepared detailed reports and presentations for executive meetings, facilitating informed decision-making processes.
- Implemented office protocols to streamline administrative tasks, leading to increased operational efficiency.
- Developed and maintained comprehensive filing systems, improving document retrieval and organizational processes.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Receptionist
T & W Corporation
09.1992 - 10.1999
Education
High School Diploma -
Mt. Vernon High School
Fortville, INSkills
- Organizational leadership
- Relationship building
- Customer relations
- Office management
- Document management
- Workforce planning
- Proofreading
- Human resources management
- Cross-functional coordination
- Process improvement
- Regulatory compliance
- Problem-solving
- Teamwork and collaboration
Timeline
Director of Administration
Enpuricon, Inc.
01.2003 - 01.2026
Executive Assistant
Toll Brothers
12.2000 - 12.2002
Receptionist
T & W Corporation
09.1992 - 10.1999
High School Diploma -
Mt. Vernon High School