Onalenna Protia Sebiya
Postmasburg
Summary
Office Administrator coordinating reception support and handling 5+ office requests per day, correspondence, filing, and office upkeep across a busy administrative environment. Manages meeting minutes, visitor handling, and document routing while keeping 15+ files or registers, records, logs, and office spaces orderly. Supports procurement checks, petty cash control, and reporting tasks that keep daily operations moving.
Overview
3
3
Languages
3
3
Certifications
10
10
years of professional experience
Work History
Office Administrator
loveLife New Trust
04.2021 - 03.2026
- Managed 100% of reception queries accurately while greeting visitors and directing them to the right contact.
- Recorded incoming mail, date-stamped documents, and distributed correspondence to the appropriate departments.
- Prepared finance files, checked requisitions against cost approvals, and supported procurement compliance.
- Typed regional documents, meeting minutes, correspondence, and reports using Microsoft Excel and Microsoft PowerPoint.
- Organized workshops, meetings, and events, including secretarial support for local reference committee sessions.
- Maintained filing systems, POE files, attendance registers, asset records, vehicle logs, and hygiene standards across offices.
Site Administrator
3L Development
09.2018 - 03.2021
- Processed 500 contract applications monthly to support site administration and maintain accurate records.
- Maintained attendance registers, asset logs, and POE files to keep program documentation current and organized.
- Coordinated workshops, meetings, and events, including minute taking as secretary for local reference committee sessions.
- Prepared output reports, narrative updates, and general documents using Microsoft Excel and Microsoft PowerPoint.
- Supported stakeholder communication on attendance, assets, and document compliance across daily administration tasks.
- Identified training needs to improve useful work while keeping office processes aligned with the organogram.
GroundBREAKER
loveLife Youth Centre
02.2016 - 12.2016
- Support 20 community participants per week through outreach, peer mobilization, and front-line service coordination.
- Coordinate stakeholder communication to support programme implementation and keep activities aligned with event plans.
- Prepare meeting minutes, handle data entry, and maintain database records for day-to-day administrative follow-up.
- Coordinate reception duties, office supply management, and petty cash tasks to keep the centre running smoothly.
Education
Business studies and Economics
Ratang Thuto High School
Postmasburg12-2011
Skills
Microsoft Excel
Microsoft PowerPoint
Reception management
Data entry
Document preparation
Record keeping
Stakeholder communication
Meeting coordination
Workshop coordination
Petty cash management
Minutes taking
Contract administration
Office supply management
Database maintenance
Certification
Telephone and office management training NQF Level 3
Timeline
Office Administrator
loveLife New Trust
04.2021 - 03.2026
Site Administrator
3L Development
09.2018 - 03.2021
GroundBREAKER
loveLife Youth Centre
02.2016 - 12.2016
Business studies and Economics
Ratang Thuto High School