Olivia Johnson
Stedman
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative. Successful in coordinating and executing meetings, travel, and special events. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
31
31
years of professional experience
Work History
Administrative Assistant
Department of Mental Health, Taunton State Hospital
Taunton
01.2018 - 01.2024
- Provided administrative support to director of facilities by managing calendar and scheduling meetings.
- Processed accounts payable for maintenance department, creating purchase orders and monitoring submissions.
- Scanned and filed departmental invoices, service work orders, and packing slips for business bureau processing.
- Tracked purchase orders and service requests for maintenance department, maintaining procurement records.
- Managed CAMIS work order system, overseeing work requests and data entry.
- Assisted in project implementation across various initiatives for director of facilities.
- Maintained records of EPRS forms 30’s and mandated trainings for maintenance department staff.
- Organized electronic central files for department, ensuring efficient access and management.
Administrative Assistant 1
Department of Mental Health, Taunton State Hospital
Taunton
01.2002 - 05.2018
- Provides administrative support to the Director of Operations and Quality Management.
- Coordinates and schedules meetings for the Director of Operations and Quality Management.
- Provides administrative support to the Chief Operating Officer as needed.
- Processed facilities service requests by entering into the CAMIS database and produced reports upon request.
- Types and distributes critical incident reports and enters critical incident data into the IA Real database.
- Retrieved data from electronic medical records to complete Critical Incident reports.
- Records and transcribes meeting minutes for multiple committees.
- Creates databases, spreadsheets, charts, and documents in Excel.
- Provides administrative support in the absence of the legal coordinator by coordinating with physicians and other disciplines to obtain information to process legal paperwork i.e. set up patients’ court appointments and transportation, file court petitions, schedule court hearings, Habeas Corpus, Mittimus, admissions, discharges, commitments, 3 day notices.
- Schedules conference rooms and computer labs.
- Attends trainings on CAMIS database and Critical Incident reporting.
- Processed timesheets, payroll, and time adjustments.
Administrative Assistant 1
Department of Mental Health, Dr. Solomon Carter Fuller Mental Health Center
Boston
01.2000 - 01.2002
- Performed general administrative duties for Deputy Superintendent, and Director.
- Coordinated staff orientations and trainings.
- Maintained data on staff orientations, trainings and competencies in Excel.
- Created and tracked EPRS (employee performance review system) in Excel.
- Supervised and trained part-time support person.
- Composed letters /memoranda.
Administrative Assistant 1
Department of Mental Health, Central Office
Boston
01.1994 - 01.1999
- Processed weekly payroll in PMIS.
- Attended payroll user meetings.
- Processed employee benefits.
- Maintained employee files and verified employment.
- Participated in employees’ insurance open enrollment period.
- Coordinated the employee direct deposit campaign.
Administrative Assistant 1
Department of Mental Health, Office of Competitive Bidding
Boston
01.1993 - 01.1994
- Provided secretarial support to the Director.
- Responsible for office management.
Skills
- Microsoft Word
- Microsoft Teams
- Excel
- Outlook
- Camis
Timeline
Administrative Assistant
Department of Mental Health, Taunton State Hospital
01.2018 - 01.2024
Administrative Assistant 1
Department of Mental Health, Taunton State Hospital
01.2002 - 05.2018
Administrative Assistant 1
Department of Mental Health, Dr. Solomon Carter Fuller Mental Health Center
01.2000 - 01.2002
Administrative Assistant 1
Department of Mental Health, Central Office
01.1994 - 01.1999
Administrative Assistant 1
Department of Mental Health, Office of Competitive Bidding
01.1993 - 01.1994