Matthijs Schoots
Cary
Summary
Knowledgeable Project Management professional with proven track record of facilitating strategic initiatives and managing executive operations. Adept at streamlining processes and enhancing organizational efficiency. Demonstrated leadership in team collaboration and effective communication.
Overview
29
29
years of professional experience
Work History
Chief of Staff, Head, Strategic Planning
Uvax Bio
03.2023 - Current
- Managing day-to-day operations while attending meetings on behalf of the CEO. Leads strategic planning processes across the organization. Acts as a point of contact or gatekeeper between top management and other stakeholders, providing oversight and guidance to projects of high importance. Advisor to the CEO and responsible for management of executive support staff.
Sr. Director, Vaccine Strategy & Management
Uvax Bio
01.2022 - 02.2023
- Develops an integrated robust and reliable plan inclusive of early preclinical research results, product characteristics, manufacturing requirements and movement through clinical phase development for each new vaccine candidate and across all platforms. Created the entire company management system in Smartsheet, from HR and Finance to timeline and resource management for all departments.
Sr. Director, Strategic Solutions Lead
PPD
07.2021 - 09.2021
- Proposals Lead for Biotech East team, chosen by PPD’s top salesman to be his direct support. Ended this role unexpectedly early and moved to The Netherlands.
Director, Operations Strategy Lead - Vaccines
PPD
11.2019 - 07.2021
- Developer of Vaccines ops strategies during COVID19 pandemic, resulting in a hit rate increase from 40% to 80%. Vaccines revenue increased 600% two years running, 150% two years running if COVID studies removed from calculation. Keys to this success: early engagement with clients leading to simplified, faster and safer studies. Authored a new cheaper, safer, risk-based monitoring strategy paradigm for healthy volunteer studies, working closely with Data Analytics department. Specialist in quick and accurate ballpark pricing delivery. Due to large influx of new resources, took initiative to run thrice weekly calls for support of operational teams in ensuring strategies sold were also the strategies executed. Received internal “Best OSL” Award in Fall 2020 from PPD Commercial Team.
Director, Project Management - Vaccines
PPD
03.2017 - 10.2019
- Oversight Director for numerous infectious disease and vaccines studies. Proposed draft SOP and systems support concept for “Project Baselining” to finally bring pure project management and accurate, curated lessons learned quantifications to the CRO industry. This concept was chosen for internal feasibility by upper management.
Associate Director, Project Management – Infectious Diseases
PPD
10.2015 - 03.2017
- Delivery Lead and Oversight Director numerous seasonal flu and RSV studies with a west and east coast Biotech clients. Developed hyper-granular semi-automated project status dashboards and multilayer gap analysis auto-refreshing graphics in Excel which would form the basis of years of trainings given to PMs across departments.
Project Director
PRA Health Sciences
04.2014 - 09.2015
- Lead $50 MIL global Phase III program of three studies, managing six PMs. Achieved on time LPI despite 100+ days of client-driven delays. Provided monthly MS Excel trainings to PMs across the PRA organization.
Sr. Project Manager
PRA Health Sciences
11.2012 - 05.2014
- Lead PM on a Phase IIIb asthma trial in 16 European countries. On time LPI despite 90+ day delay in client core document delivery, a recruitment rate 230% of contracted plus a screen-fail rate 25% of contracted. Managed study to come in 6% under budget.
Project Manager
Quintiles
04.2009 - 05.2012
- Serving as one of four project managers, steering a full-service CRO contract across 24 countries, including China. Presented at Investigator Meeting in Beijing. Presented unblinded nurses training in Spanish at IM in Peru. Developed innovative Excel-based CTM-actions metrics methodology. Lead PM for Phase IV Community Acquired Pneumonia Vaccine study with 84,000 subjects in The Netherlands. Responsible for resource allocation, on-time deliverables, client communication and monthly revenue reconciliation and management of very large local Quintiles team. Achieved a 98% reduction in DCF rate through implementation of real-time monitoring at mobile vaccination centers – a result which allowed the sponsor to not pull the plug on the study.
Clinical Team Leader
Quintiles
07.2007 - 03.2009
- Lead CTM for Phase II study in diabetic neuropathy. Daily work done in Spanish due to Spain based team. Achieved early LPI. Then Global CTM on Phase II study in Major Depressive Disorder in 13 countries. Managed scales translations and validations.
Sr. Clinical Research Associate
PPD
05.2004 - 06.2007
- Lead CRA on two international trials, one a Phase IIIb Kidney transplant study and the other a Phase IV Crohn’s Disease Registry. Monitored for sites in Germany as well. Mentor to junior CRAs. Presented in French at an Investigator Meeting in Monaco.
Clinical Research Associate
PPD
04.2002 - 04.2004
- Began monitoring career on a program of three Phase III asthma studies monitoring in the US and Puerto Rico due to Spanish fluency. Though a novice CRA, was appointed as CRA mentor within 6 months. Thanks to finding a programming error in the line listings, appointed by PM to be lead listings reviewer for data quality.
Clinical Research Coordinator
UNC School of Medicine, Department of Transplant Surgery
06.1999 - 03.2002
- Clinical Research Coordinator in Abdominal Transplantation for multiple industry-sponsored phase III-IV protocols and various PI-initiated research projects. Responsible for obtaining informed consent from subjects or family members in clinic or in the emergency room; educating SICU, CCSD, and floor nurses on study protocols; following study subject progress on daily rounds with transplant team; completing CRFs; performing investigational product accountability, reporting and following-up on SAEs; completing and maintaining regulatory documents; estimating study budgets; communicating with sponsor and CRO representatives; processing lab samples; shipping hazardous goods; and gathering and organizing historical clinic data for abstracts, papers and presentations.
Administrative Assistant
UNC School of Medicine, Department of Surgical Critical Care
06.1996 - 05.1999
- Keeping the schedule for the Chief of Surgical Critical Care. Triaging patient phone calls. Translation for French and Spanish speaking patients and families.
Education
Master of Fine Arts - Screenwriting
American Film Institute
01.1993
BA - European Cultural Studies
American University of Paris
01.1990
Skills
- Multilingual enterprise management
- Smartsheet project implementation for biotech
- Project management in clinical research
- Organizational development
- Human resources management
- Collaborative mindset
- Workforce planning
- Teamwork and collaboration
- Critical thinking
- Relationship building
- Operations management
- Strategic planning
- Payroll and budgeting
- Project management software
- Performance evaluations
- Budget planning
- Meeting facilitation
Accomplishments
- Turned a small R&D organization into a professional clinical phase biotech company by introducing and continuously developing Smartsheet for all project management organization tasks.
- Supervised team of 30+ staff members and consultants, all of them updating finance, scheduling and logistics items for their functions within Smartsheet.
- Achieved company's first major grant from industry leading funding agency by completing grant application with accuracy and efficiency.
- Achieved on-time, under-budget Phase 1 trial by baselining schedule with internal and external stakeholders following PMP principles.
- Collaborated with another biotech company as consultant in the development of their own Smartsheet based management system inspired by my designs.
- Created all Board of Directors update presentations and attended meetings as operations / strategy planning support of CEO.
Languages
English – Native
Dutch – Native
French – Business Fluent
Spanish – Business Fluent
German – Reading and Verbal Comprehension - High
Italian – Reading and Verbal Comprehension - High
Afrikaans – Reading Comprehension - High
Timeline
Chief of Staff, Head, Strategic Planning
Uvax Bio
03.2023 - Current
Sr. Director, Vaccine Strategy & Management
Uvax Bio
01.2022 - 02.2023
Sr. Director, Strategic Solutions Lead
PPD
07.2021 - 09.2021
Director, Operations Strategy Lead - Vaccines
PPD
11.2019 - 07.2021
Director, Project Management - Vaccines
PPD
03.2017 - 10.2019
Associate Director, Project Management – Infectious Diseases
PPD
10.2015 - 03.2017
Project Director
PRA Health Sciences
04.2014 - 09.2015
Sr. Project Manager
PRA Health Sciences
11.2012 - 05.2014
Project Manager
Quintiles
04.2009 - 05.2012
Clinical Team Leader
Quintiles
07.2007 - 03.2009
Sr. Clinical Research Associate
PPD
05.2004 - 06.2007
Clinical Research Associate
PPD
04.2002 - 04.2004
Clinical Research Coordinator
UNC School of Medicine, Department of Transplant Surgery
06.1999 - 03.2002
Administrative Assistant
UNC School of Medicine, Department of Surgical Critical Care
06.1996 - 05.1999
BA - European Cultural Studies
American University of Paris
Master of Fine Arts - Screenwriting
American Film Institute
Awards
Fall 2020: Best Operations Strategy Lead, PPD Commercial Team, March 2017: CEO Teamwork Excellence Award, PPD, April 2015: The Pharma Times Silver Pharma (2nd place) - International Clinical Researcher of the Year (Project Management Category)
International Clinical Researcher of the Year
2015: The Pharma Times Silver Pharma (2nd place) - International Clinical Researcher of the Year (Project Management Category)
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