Summary
Overview
Work History
Education
Skills
Timeline
Generic
Magrietha Koen

Magrietha Koen

Mining Admin Clerk
Postmasburg

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

21
21
years of professional experience

Work History

Mining Admin Clerk

Anglo American - Kolomela Mine
12.2019 - Current
  • Manage training and medical bookings of employees.
  • Assisting the shift Supervisors and Shift Coordinators with daily administration.
  • Distributing of important Communication.
  • Updating and Maintaining of Safety Files.
  • Placing of reservations on SAP.
  • Placing of Purchase Requisitions on SAP.
  • Acting as KLT Assistant when needed.
  • Assisting supervisors with Leave planning Matrix.
  • Provided meeting support by taking minutes and dictations.
  • Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
  • Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
  • Enhanced office organization with regular maintenance of files, records, and supplies inventory.
  • Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
  • Assisted with onboarding of new employees.
  • Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner.
  • Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
  • Maintained filing system and organized customer documents for easy retrieval of information.
  • Coordinated travel arrangements for colleagues, including booking flights, hotels, transportation services for seamless business trips.
  • Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
  • Worked effectively in fast-paced environments.
  • Developed and maintained courteous and effective working relationships.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Skilled at working independently and collaboratively in a team environment.
  • Applied effective time management techniques to meet tight deadlines.
  • Facilitated communication between departments through prompt forwarding of messages and coordination of inter-departmental meetings.

Mining Admin Clerk Fixed Term

Anglo American Kolomela Mine
04.2019 - 11.2019
  • Capturing of Time Documents on SAP
  • Training and Medical Bookings of Employees
  • Placing reservations and Purchase Requisitions on SAP
  • Acting as KLT Assistant
  • Travel Bookings on concur
  • Provided meeting support by taking minutes and dictations.
  • Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
  • Enhanced office organization with regular maintenance of files, records, and supplies inventory.
  • Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
  • Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner.
  • Produced high-quality communications for internal and external use.
  • Routed business correspondence, documents, and messages to correct departments and staff members.
  • Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
  • Input data into spreadsheets and databases.
  • Reviewed files, records and other documents to obtain information to respond to requests.
  • Booked and prepared meeting rooms, making arrangements for availability of refreshments.
  • Supported event planning initiatives through venue sourcing, material preparation and logistics coordination resulting in successful gatherings.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
  • Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.

Creditor's Clerk

Haystead And Ford
04.2017 - 11.2018
  • Processed payment via telephone and in person with focus on accuracy and efficiency.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Handled account payments and provided information regarding outstanding balances.
  • Maintained accurate records of customer payments.
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Used data entry skills to accurately document and input statements.
  • Processed vendor and supplier payments on weekly basis.
  • Maintained filing system and organized customer documents for easy retrieval of information.
  • Disbursed petty cash by recording entries and verifying documentation.
  • Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
  • Reconciled accounts receivable to general ledger.
  • Utilized various software programs to process customer payments.
  • Collaborated with customers to resolve disputes.
  • Worked flexible hours across night, weekend, and holiday shifts.

Assistant Manager

EMR Steelworks
08.2015 - 03.2017
  • Helped with planning schedules and delegating assignments to meet coverage and service demands.
  • Created employee schedules to align coverage with forecasted demands.
  • Made hiring recommendations to increase company's productivity and profitability with quality workers.
  • Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Enforced company policies consistently while handling disciplinary actions when necessary with fairness and respect.
  • Assisted in organizing and overseeing assignments to drive operational excellence.
  • Ensured compliance with all safety regulations by conducting regular inspections of equipment/operations within the store.
  • Reviewed sales and gross profit report to assess company efficiency.
  • Facilitated clear communication between employees and upper management through regular meetings and updates.
  • Coordinated with vendors to ensure timely delivery of products and resolve any supply chain issues.
  • Oversaw daily cash reconciliations, ensuring accurate financial reporting and minimizing discrepancies.
  • Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
  • Worked flexible hours across night, weekend, and holiday shifts.
  • Gained strong leadership skills by managing projects from start to finish.
  • Gained extensive knowledge in data entry, analysis and reporting.

Administrative Manager

Blue Chip Mining
06.2014 - 07.2015
  • Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Organized and updated databases, records and other information resources.
  • Verified customer information for orderly, up-to-date online systems.
  • Coordinated office events, seminars and meetings for staff and clients.
  • Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
  • Created reports, presentations and other materials for executive staff.
  • Created organized filing system to manage department documents.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.
  • Worked flexible hours across night, weekend, and holiday shifts.

Personal Assistant to the Owner

Afriline Civils
01.2014 - 06.2014
  • Documented and distributed meeting notes to identify, analyze, and improve workflows.
  • Coordinated events and worked on ad hoc projects.
  • Provided multifaceted services to professionals by managing mail, scheduling appointments, and other administrative tasks.
  • Screened personal and business calls and directed to appropriate party.
  • Sourced and ordered office equipment and supplies.
  • Safeguarded sensitive information through meticulous maintenance of confidential files and records.
  • Took notes and dictation at meetings.
  • Filed paperwork and organized computer-based information.
  • Created and managed office systems to efficiently deal with documentation.
  • Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Streamlined the owner''s schedule by managing appointments, meetings, and travel arrangements.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Contributed to successful project execution by assisting with planning, implementation, and monitoring progress.
  • Developed comprehensive meeting agendas to streamline discussions for better decision-making outcomes.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Answered high volume of phone calls and email inquiries.
  • Proved successful working within tight deadlines and a fast-paced environment.

Safety Administrator

TOOPVAR Investments
08.2011 - 08.2012
  • Liaised with management and employees enable smooth communication regarding safety procedures.
  • Increased employee awareness of safety protocols by delivering engaging presentations and workshops.
  • Ensured compliance with OSHA regulations through timely inspections and accurate recordkeeping.
  • Collaborated with other departments to integrate safety in all aspects of organization.
  • Composing of Monthly reports
  • Managing of Visitors

Project Administrator

Apollo EI Construction
03.2010 - 07.2010
  • Completed accurate material and labor estimates for jobs ranging from small to large budgets.
  • Documented construction and extraction workers' hours, wages and other pertinent information.
  • Supported senior management in strategic planning activities related to future projects or initiatives within the organization.
  • Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
  • Provided feedback to workers on job performance and safety procedures.
  • Prepared and submitted reports on job progress and safety conditions to upper management.
  • Organized critical documentation for easy access and retrieval, increasing team productivity.
  • Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
  • Contributed to the development of proposals by gathering data, creating visuals, and editing content as needed.
  • Administered disciplinary actions to workers violating safety regulations and company policies.
  • Assisted in recruiting and hiring new construction and extraction workers.
  • Worked effectively in fast-paced environments.
  • Worked flexible hours across night, weekend, and holiday shifts.

Project Administrator

ENVIROSERV
05.2009 - 03.2010
  • Documented construction and extraction workers' hours, wages and other pertinent information.
  • Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
  • Provided feedback to workers on job performance and safety procedures.
  • Prepared and submitted reports on job progress and safety conditions to upper management.
  • Organized critical documentation for easy access and retrieval, increasing team productivity.
  • Facilitated regular team meetings for effective communication, collaboration, and problem-solving efforts.
  • Administered disciplinary actions to workers violating safety regulations and company policies.
  • Sourced suppliers and purchased necessary materials for work.
  • Assisted in recruiting and hiring new construction workers.
  • Worked effectively in fast-paced environments.
  • Worked flexible hours across night, weekend, and holiday shifts.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Applied effective time management techniques to meet tight deadlines.

Operator / Dispatcher

HITRICON HEMcc
04.2003 - 11.2004
  • Operating Komatsu 777 / 785 Dump truck
  • Worked outside in all weather conditions.
  • Consistently met or exceeded performance targets while maintaining strict adherence to health, safety, and environmental regulations.
  • Drafted reports detailing machine production outputs and material quantities.
  • Prepared reports and technical documentation of day-to-day production processes.
  • Accurately documented all operational data, ensuring up-to-date records for review and analysis.

Education

Certificate - Professional Business Communication

University of Cape Town
Cape Town
04.2001 -

No Degree - Excellent PA in The 4IR Master Class

Knowledge Integration Web
Johannesburg, South Africa
04.2001 -

High School Diploma -

Postmasburg High School
Postmasburg
04.2001 -

Skills

  • Excellent Communication
  • Calendar Management
  • Scheduling and calendar management
  • Administrative tasks
  • Teamwork and Collaboration
  • Document Typing and Formatting
  • Time management abilities
  • Multitasking Abilities
  • Schedule and calendar management
  • Office Supply Management
  • Travel Arrangements
  • Administrative Support
  • Attention to Detail

Timeline

Mining Admin Clerk

Anglo American - Kolomela Mine
12.2019 - Current

Mining Admin Clerk Fixed Term

Anglo American Kolomela Mine
04.2019 - 11.2019

Creditor's Clerk

Haystead And Ford
04.2017 - 11.2018

Assistant Manager

EMR Steelworks
08.2015 - 03.2017

Administrative Manager

Blue Chip Mining
06.2014 - 07.2015

Personal Assistant to the Owner

Afriline Civils
01.2014 - 06.2014

Safety Administrator

TOOPVAR Investments
08.2011 - 08.2012

Project Administrator

Apollo EI Construction
03.2010 - 07.2010

Project Administrator

ENVIROSERV
05.2009 - 03.2010

Operator / Dispatcher

HITRICON HEMcc
04.2003 - 11.2004

Certificate - Professional Business Communication

University of Cape Town
04.2001 -

No Degree - Excellent PA in The 4IR Master Class

Knowledge Integration Web
04.2001 -

High School Diploma -

Postmasburg High School
04.2001 -
Magrietha KoenMining Admin Clerk