Leigh Jernigan Boyd

The Business Officer is a high level position within the Division of Academic Affairs/POSO and carries out any number of various tasks on a daily basis. The Business Officer position is also responsible for long term planning, in coordination with the Office for Personnel and Resource Administration and Assistant Vice Chancellor. Due to the nature of the position, he/she will perform duties of high intellectual acuity, verifying information is delivered with accuracy and timeliness. This position will act as the primary point of contact for the Office of Personnel and Resource Administration and the Assistant Vice Chancellor and maintains a sense of professionalism at all times.

Duties of the Business Officer include (but not limited to):

- Independently administers human resource policies and procedures for EPA (EHRA - Non-Faculty) and SHRA personnel actions within the Division of Academic Affairs and those within my assigned areas, (including PeopleAdmin actions, EPAFs, compensation forms, etc.)
- Serves as liaison between human resources (employment, benefits, and class and comp) and colleges/administrative areas within Academic Affairs
- Coordinates the criticality process for the Division of Academic Affairs, with direction from the Assistant Vice Chancellor
- Writes/communicates on behalf of the Assistant Vice Chancellor
- Schedules appointments and serve as primary point of contact for the Assistant Vice Chancellor
- Acts as SuperAdmin for Kronos time keeping system for the Office for Personnel and Resource Administration
- Reviews all PCFs and budget transfers within the division for accuracy and serves as approver for those actions
- Manage a dynamic workload and work environment
- Maintain office operations (i.e. sending/receiving mail, ordering supplies, etc.)
- Tracks and reports annual progress in Curriculog System

As the Business Services Coordinator I manage human resources activities for Academic Library Services as part of the Administrative Services Department. Primary duties include ensuring timely compliance with all ECU human resources procedures and processes, initiating EPAFs, submitting vacancy notices and critical justifications for return of positions, tracking the status of vacant positions, writing and updating position descriptions, assisting hiring managers and search committees, posting vacant positions, reviewing and processing hiring packets, overseeing faculty promotion in rank and advancement in title actions, ensuring that all termination procedures are followed, and ensuring that personnel actions are timely and appropriately managed and communicated to the Division of Academic Affairs. In this position I provide consultation and advice including referrals as appropriate to ALS employees and management on a wide range of employee relations matters. The position works closely with ECU HR personnel (employment, benefits, and class and comp) in carrying out these duties and resolving problems. Other duties include coordinating and assisting with compliance matters; assisting with the development and implementation of existing or new training for ALS employees; developing and delivering recommendations for management consideration; developing orientation sessions for new ALS hires; maintaining the online library staff directory and Intranet resources for ALS employees; managing the Treasured Pirate and other employee recognition programs for ALS; managing confidential records; and assisting the ALS director with projects, meetings, and communications. I work closely with ALS student hiring, payroll, and serve as back up superuser for Kronos, as well as oversight of Administrative Services Department student employees.

Verify insurance/benefits for patients and enter information into charts to ensure accurate treatment estimates. Review Treatment plans with patients and work to schedule treatment based on priority and insurance/benefits coverage. Function as first point of contact for patients. Serves as a consultant for HR policies, personnel matters, and procedures within the office as well as with outside regulatory bodies, as needed.

In this position I developed the Human Resources Department for the School of Dental Medicine and was responsible for position development, posting, hiring, on boarding and all actions associated with these functions. Later with my staff, I oversaw and facilitated the personnel actions within the school and also at the Community Service Learning Centers. I organized training events for the school, facilitated one on one training with supervisors and staff, as needed. I participated with all required personnel actions including time and attendance for all classifications of faculty, staff and student workers, Served as a liaison between Human Resources, Payroll, and the Benefits departments at ECU and the school in utilizing and interpreting ECU, OSP, State and Federal policies and procedures as they related to employees within the school. Maintained a high level of confidentially while performing all duties.

Hired to merge the Cardiology and the Surgery staff into the new department of Cardiovascular Sciences. Administered human resources policies and procedures, guidelines and directives for all SPA and CSS staff. Under the direction of the department’s CAM I facilitated recruitment, selection and retention strategies. Developed and coordinated effective methods of communicating human resource information to department personnel. Functioned as a liaison with Brody Personnel and the ECU Human Resources Department to facilitate the employment of qualified candidates. Provided assistance to managers and hiring officials regarding reference information, qualification requirements, appropriate screening methods, compensation and terms of employment. Facilitated the establishment of new positions, reallocation of existing positions or abolishment of positions as requested by management. Maintained departmental organizational and Adverse Weather charts. Maintained data base of all SPA and CSS personnel actions for the department. Assisted the Clinical Department Administrator with administrative functions including Report Card and P&L Financial data for EPA Faculty on a monthly basis.

Provided direct daily administrative support for the Vice President/Executive including assistance with special projects. Coordinated departmental time via Kronos. Provided administrative and customer support for the Presidential suite. Served as liaison between the hospital and BSOM by working closely with Physician’s and staff. Maintained the executive’s calendar to ensure appropriate meetings were held to support the mission of the office and attended meeting on his behalf when requested to do so. Assisted with processing travel, organizing retreats, and seminars for the Executive and the office. Managed the RSVP list for the topping off ceremony for the ECHI that included a guest list of approximately 500 people. Handled all mail and correspondence for the office.

Initially entered this position as a Senior Secretary and was then promoted to Administrative Secretary. Four years later, I interviewed and was promoted to Administrative Assistant I position with CV Administration at Vidant (PCMH).Provided direct support to the Administrator and a departmental staff of 15. Supported 13 committees that included scheduling meetings, lunches, events, calendars and minutes for each. Coordinated time and attendance for four cost centers via Kronos. Maintained the Safety Shoe program for the hospital per OSHA regulations that included 300-350 employees and various vendors. Contracted with outside vendors to provide safety shoes, printed, and distributed the vouchers annually.
Assisted with travel arrangements for the departmental staff. Coordinated Seminars, State Disaster meetings and other meetings and events as requested. Assisted the VP of Quality and that office with monthly hospital board meetings as requested.

Interviewed and was hired into this role from a temporary full time position.

Provided direct support to the Administrator and a departmental staff of 15. Supported 13 committees that included scheduling meetings, lunches, events, calendars and minutes for each. Coordinated time and attendance for four cost centers via Kronos. Maintained the Safety Shoe program for the hospital per OSHA regulations that included 300-350 employees and various vendors. Contracted with outside vendors to provide safety shoes, printed, and distributed the vouchers annually.
Assisted with travel arrangements for the departmental staff. Coordinated Seminars, State Disaster meetings and other meetings and events as requested. Assisted the VP of Quality and that office with monthly hospital board meetings as requested.