Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kelly Gallegos

Hubert

Summary

Detail-oriented professional with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.

Overview

11
11
years of professional experience

Work History

Administrative and Bookkeeping Specialist

Coastal Quality Masonry LLC.
06.2023 - 07.2025
  • Created and managed project plans, timelines and budgets.
  • Maintained database systems to track and analyze operational data.
  • Gathered, organized and input information into digital database.
  • Performed bookkeeping duties by preparing checks for payables, reconciling bank accounts and updating accounts receivables.
  • Collected, counted and disbursed money and performed basic bookkeeping to complete banking transactions.
  • Used QuickBooks to manage bookkeeping and payroll for employees and office.
  • Submitted official bids for contracts on federal properties and other projects.

Bookkeeping and Administrative Specialist

Lanier Surveying Company PLLC
03.2021 - 06.2023
  • Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations.
  • Monitored and managed expenses with allotted budgets and reviewed and approved expense reports.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Prepared vendor invoices and processed incoming payments.
  • Maintained good working relationships with vendors and resolved disputes.
  • Inspected account books and recorded transactions.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Prepared weekly payroll for all employees and maintained all associated files.

Administrative and Bookkeeping Specialist

Sikora Religious Supplies
04.2014 - 10.2019
  • Devised and implemented processes and procedures to streamline operations.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Collected, arranged, and input information into database system.
  • Oversaw financial operations such as accounts receivable, accounts payable and payroll.
  • Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed filing system, entered data and completed other clerical tasks.

Education

Hoboken High School
Hoboken, NJ
06-1984

Skills

  • Certified North Carolina Notary Public
  • AS400 Operating System
  • MAS 90
  • MS Office
  • JD Edwards Software
  • ADMATE Software
  • CASP Software
  • Quickbooks
  • Management collaboration

Timeline

Administrative and Bookkeeping Specialist

Coastal Quality Masonry LLC.
06.2023 - 07.2025

Bookkeeping and Administrative Specialist

Lanier Surveying Company PLLC
03.2021 - 06.2023

Administrative and Bookkeeping Specialist

Sikora Religious Supplies
04.2014 - 10.2019

Hoboken High School

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Kelly Gallegos