Jack Wingate
Administrative Assistant
Greensboro
Summary
Driven and detail-oriented administrative professional 3 years of experience. Track record supporting needs of senior-level staff with well-organized precision. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
3
3
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work History
Executive Assistant
Apple Payne Law, PLLC
02.2023 - 03.2024
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Improved office efficiency by implementing new filing systems and document management processes.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Screened calls and emails and responded accordingly to support executive correspondence.
Intake and Reception Specialist
Apple Payne Law, PLLC
01.2022 - 02.2023
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Confirmed appointments, communicated with clients and updated client records.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Troubleshot copy machines and printers and scheduled service as needed.
- Scheduled and confirmed appointments and meetings for senior management team.
- Provided callers with address, directions, company website and related information.
- Kept reception area clean and neat to give visitors positive first impression.
- Corresponded with clients through email, telephone or postal mail.
- Executed record filing system to improve document organization and management.
Office Coordinator
Signing Carolina
07.2021 - 12.2021
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Reconciled account files and produced monthly reports.
- Scheduled notaries for mobile loan closings nationwide for Title companies via email and phone
- Maintained extensive notary network by obtaining up to date contact information and locating new notaries
- Communicated with Title companies to execute signing to their specifications
- Distributed documents to notary for signing
Summer Camp Teacher
Greensboro Montessori School
06.2021 - 08.2021
- Led groups of children safely through variety of camp activities.
- Kept accurate records on participants' activity attendance, disciplinary actions and medication usage to improve camper documentation.
- Followed established emergency procedures to enable best possible resolution of incidents.
- Communicated with parents about campers' activities and reported concerns and suggestions to supervisor.
- Worked with children of varying age, interest, skill and developmental levels.
- Supervised camper activities to address behavioral issues and promote fun, safety and inclusivity.
Education
Associate of Arts - Liberal Arts
Minneapolis Community And Technical College
Minneapolis, MN 09.2015 - 12.2017
High School Diploma -
St. Louis Park Senior High School
Saint Louis Park, MN 09.2010 - 06.2014
Skills
Supply replenishment
Certification
Notary Public
Timeline
Executive Assistant
Apple Payne Law, PLLC
02.2023 - 03.2024
Notary Public
07-2022
Intake and Reception Specialist
Apple Payne Law, PLLC
01.2022 - 02.2023
Office Coordinator
Signing Carolina
07.2021 - 12.2021
Summer Camp Teacher
Greensboro Montessori School
06.2021 - 08.2021
Associate of Arts - Liberal Arts
Minneapolis Community And Technical College
09.2015 - 12.2017
High School Diploma -
St. Louis Park Senior High School
09.2010 - 06.2014
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