Jack Wingate
Administrative Assistant
Greensboro
Summary
Driven and detail-oriented administrative professional 3 years of experience. Track record supporting needs of senior-level staff with well-organized precision. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
3
3
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work History
Executive Assistant
Apple Payne Law, PLLC
02.2023 - 03.2024
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Improved office efficiency by implementing new filing systems and document management processes.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Screened calls and emails and responded accordingly to support executive correspondence.
Intake and Reception Specialist
Apple Payne Law, PLLC
01.2022 - 02.2023
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Confirmed appointments, communicated with clients and updated client records.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Troubleshot copy machines and printers and scheduled service as needed.
- Scheduled and confirmed appointments and meetings for senior management team.
- Provided callers with address, directions, company website and related information.
- Kept reception area clean and neat to give visitors positive first impression.
- Corresponded with clients through email, telephone or postal mail.
- Executed record filing system to improve document organization and management.
Office Coordinator
Signing Carolina
07.2021 - 12.2021
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Reconciled account files and produced monthly reports.
- Scheduled notaries for mobile loan closings nationwide for Title companies via email and phone
- Maintained extensive notary network by obtaining up to date contact information and locating new notaries
- Communicated with Title companies to execute signing to their specifications
- Distributed documents to notary for signing
Summer Camp Teacher
Greensboro Montessori School
06.2021 - 08.2021
- Led groups of children safely through variety of camp activities.
- Kept accurate records on participants' activity attendance, disciplinary actions and medication usage to improve camper documentation.
- Followed established emergency procedures to enable best possible resolution of incidents.
- Communicated with parents about campers' activities and reported concerns and suggestions to supervisor.
- Worked with children of varying age, interest, skill and developmental levels.
- Supervised camper activities to address behavioral issues and promote fun, safety and inclusivity.
Education
Associate of Arts - Liberal Arts
Minneapolis Community And Technical College
Minneapolis, MN 09.2015 - 12.2017
High School Diploma -
St. Louis Park Senior High School
Saint Louis Park, MN 09.2010 - 06.2014
Skills
Supply replenishment
Excellent Communication
Customer Service
Dependable and Responsible
Typing speed of 80 wpm
Microsoft Office
Google Suite
Administrative Support
Document Preparation
Phone Etiquette
File Organization
Legal administrative support
Schedule & calendar planning
Certification
Notary Public
Timeline
Executive Assistant
Apple Payne Law, PLLC
02.2023 - 03.2024
Notary Public
07-2022
Intake and Reception Specialist
Apple Payne Law, PLLC
01.2022 - 02.2023
Office Coordinator
Signing Carolina
07.2021 - 12.2021
Summer Camp Teacher
Greensboro Montessori School
06.2021 - 08.2021
Associate of Arts - Liberal Arts
Minneapolis Community And Technical College
09.2015 - 12.2017
High School Diploma -
St. Louis Park Senior High School
09.2010 - 06.2014