Jill Giuffre
Wilmington
Summary
Office Manager with expertise in accounts payable and receivable, budget management, customer service. Proficient in QuickBooks and Microsoft Office.
Overview
17
17
years of professional experience
Work History
Office Manager
Cape Fear Site Services
Wilmington
06.2008 - Current
- Managed all office functions, including bookkeeping, correspondence, and accounts payable/receivable.
- Prepared tax documents and spreadsheets utilizing Excel.
- Coordinated travel arrangements.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Maintained filing system for records, correspondence and other documents.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
Administrative Associate – Engineering
University of North Carolina
Wilmington
03.2013 - 12.2018
- Served as direct report to Engineering Program Director, providing essential administrative support.
- Facilitated front desk operations, handling student inquiries and bookkeeping tasks.
- Proctored exams for NC State Distance Education Engineering students, ensuring academic integrity.
- Coordinated travel arrangements, budget reports, and maintained student records effectively.
- Managed purchasing, scheduling, inventory control, and program brochure design initiatives.
- Generated financial reports utilizing advanced Excel functions within Microsoft Office.
- Designed office and lab layouts while supporting student advising and website maintenance.
- Maintained databases, ensuring accurate setup and management of critical information.
Business Administrator
Marco Island Site Development
Marco Island
- Manage business operations including accounts payable/accounts receivable/payroll using QuickBooks bookkeeping and accounting.
- Designed and implemented invoices, proposals, spreadsheets, worksheets and marketing materials.
- Built and maintained customer database and generated correspondence.
- Reconciled discrepancies between bank statements and internal accounting records.
- Organized and maintained filing systems for confidential documents.
- Provided customer service support by answering questions related to billing, scheduling appointments and other general inquiries.
Purchasing Supervisor
School Board of Broward County
Fort Lauderdale
- Direct Report to Director, leading 21,000 employees in 41 middle schools across the Broward County System.
- Supervised 20 administrative staff employees in charge of office operations.
- Managed all office operations.
- Buyer’s Assistant.
- Managed IT duties/training for office.
- Attended statewide conferences/Developed purchasing software.
- Accounted/reported grant funding/expenditures.
- Human Resources/hired and trained the office staff.
Administrative Secretary/Academically Gifted Program
Wake County Public Schools
- Supported the program Specialist.
- Managed bookkeeping, purchasing, correspondence with parents and teachers both written and oral, data base management of confidential testing materials, compliance with Wake County policies and statutes.
- Organized and scheduled gifted testing of students, maintained budget, obtained certification for teachers, purchased office supplies and equipment, tracked test scores, prepared reports for the state.
- Establish appointments for director, scheduled travel arrangements, oversaw departmental operations.
ATM / Installment Loan Processor / Returned Item Dept. / Teller
Sun Bank of Florida
Ft. Lauderdale
- Teller.
- Return Items.
- Installment loan processor.
- Bookkeeper.
- Department Head - Introduced ATM products to local businesses increasing emerging technology.
- Handled sales and customer service/support.
Education
Broward Community College
Fort Lauderdale, FLSkills
- Accounts payable and receivable
- Administrative support
- Customer service
- Budget management
- Data analysis
- Effective communication
- Compliance adherence
- Microsoft Office proficiency
- QuickBooks
- Purchasing
- Sales and marketing
- Presentation skills
- Human resources management
- Payroll processing
- Inventory control
Timeline
Administrative Associate – Engineering
University of North Carolina
03.2013 - 12.2018
Office Manager
Cape Fear Site Services
06.2008 - Current
Business Administrator
Marco Island Site Development
Purchasing Supervisor
School Board of Broward County
Administrative Secretary/Academically Gifted Program
Wake County Public Schools
ATM / Installment Loan Processor / Returned Item Dept. / Teller
Sun Bank of Florida
Broward Community College
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