Jessica Davalos
Raleigh,NC
Summary
Professional in administrative support, skilled in managing logistics, coordinating schedules, and handling communications. Known for strong teamwork, adaptability, and delivering results. Competent in Microsoft Office, data entry, and organizational tasks. Reliable, efficient, and ready to contribute to team success.
Overview
12
12
years of professional experience
Work History
Field Administrative Assistant
LeafFilter
06.2021 - Current
- Responsible for collecting payments, checks and/or cash & paper documents
- Run financial credit applications for Wells Fargo, Genesis and Greensky
- Enter payments into the system, scan/process checks VIA Chase
- Printer installer schedules for the day and do daily morning/afternoon check ins
- Heavy Data Entry
- Enter daily inventory count
- Confirm next day installs
- Answer company phone and direct calls
- Provide Customer Service to all future and current employees in order to meet their needs and provide them with current available opportunities
- Sort incoming and outgoing mail
- Sort through, approve/scan all accounts payable incoming checks and deliver to accounts payable recipient
- Ordering/handling all lunch meetings, including picking up if needed
- Ordering and organizing office supplies
- Responsible for all incoming and outgoing deliveries, including FedEx, UPS, etc
- Submit expense report into concur monthly
Administrative Assistant
Apptio
12.2019 - 05.2021
- Point of contact for office vendors and employees for office supplies, printing/stationery, office equipment and building management
- Data Entry
- Sort incoming and outgoing mail
- Sort through, approve/scan all accounts payable incoming checks and deliver to accounts payable recipient
- Responsible for all incoming and outgoing deliveries, including FedEx, UPS, etc
- Ordering/handling all lunch meetings, including picking up if needed
- Maintain and manage 10 calendars
- Enter work orders for building complaints
- Assist with coordinating all holiday company events, an assisting in coordinating meetings for individuals as needed
- Submit expense report into concur monthly
- Responsible for issuing/replacing fobs to all employees/new employees to access building
Administrative Accounting Assistant
PowerSecure
12.2017 - 05.2019
- Maintain and manage Visa accounts and audit those accounts monthly and code the transactions, along with emailing employees with errors on their monthly Visa transactions and follow up
- Receive and distribute Visa credit cards
- Run monthly updated employee list, edit the file and distribute
- Run a monthly report for personal charges that are to be paid back to the company
- Edit monthly Master file, insert pivot tables, run VLookups to pull in address fields and distribute
- Run monthly report with credit limits, edit the file and distribute
- Work with credit card connect to maintain Visa cardholders accounts, increase credit amount, place cards on hold and order replacement cards
Executive Admin
Altus Analytics/Argus Software
01.2016 - 11.2017
- Point of contact for office vendors and employees for office supplies, business cards, plants, coffee services, printing/stationery, office equipment and building management
- Oversee the facilities day to day operations
- Heavy Data Entry
- Answer and maintain phone
- Ordering and organizing office supplies
- Sort incoming and outgoing mail
- Sort through, approve/scan all accounts payable incoming checks and deliver to accounts payable recipient
- Responsible for all incoming and outgoing deliveries, including FedEx, UPS, etc
- Ordering/handling all lunch meetings, including picking up if needed
- Maintain all 13 conference rooms
- Manage and maintain 18 calendars, 5 internationals
- Issue a parking form to all employees/new employees and entering/updating a parking excel spreadsheet with vehicle information as needed
- Entered Marketing leads via email, also importing into NetSuite from excel spreadsheet
- Entered work orders for any and all complaints in regards to the building
- Responsible for Financial VP’s air travel arrangements, hotel arrangements and car service
- Both domestic and international
- Responsible for Financial VP’s monthly expense report
- Assisted the Legal VP with scanning and placing documents in correct folders
- Coordinate all holiday company events
- Handle all business card requests
- Arrange and coordinate business travel to include flight, hotel and transportation
- This can take 30-45 min per person due to researching flight schedules and confirming where the meeting location is to determine hotel proximity, then contacting car service to arrange accurate time of transport for any employee
- Assisting in coordinating meetings for other individuals other than the VPs supported
- Visitor Travel: Set up hotel and transportation for visiting clients, managers and others
- Misc
- Meetings: Assist in coordinating meetings for other individuals other than the VPs
- I support as I am requested on an as needed basis
- Submit expense report into concur
- Responsible for issuing/replacing badges to all employees/new employees to access building
- Maintained two kitchens and 3 coffee bars
- Oversee receptionist area
Administrative Assistant
Stewart Cadillac
06.2014 - 04.2015
- Answer and maintain switchboard
- Data Entry
- Emailed customers asking for a review on customer service
- Answer phone calls and/or emails in regard to the new vehicles
- Relieve first shift receptionist
Executive Admin Asst
Auto Exotic Rental
05.2013 - 05.2014
- Assist Customers
- Responsible for ordering office supplies
- Answer and manage telephone
- Manage and maintain positive and professional relationships with coworkers
- Data Entry
- Responsible for incoming/outgoing mail, FedEx, UPS, DHL
- Perform basic bookkeeping such as Microsoft Word and Excel
- Maintain work schedule for employees
- Responsible for checking vehicles in and out when reservation received
- Maintained credit card machine and charges
- Responsible for handling contracts on a daily basis
Skills
- Microsoft Word
- Excel
- Microsoft Outlook
- PowerPoint
- Interpersonal skills
- Customer-oriented
- Executive support
- Operations management
- Administrative skills
- Problem resolution
- Strategy development
- Team player
Timeline
Field Administrative Assistant
LeafFilter
06.2021 - Current
Administrative Assistant
Apptio
12.2019 - 05.2021
Administrative Accounting Assistant
PowerSecure
12.2017 - 05.2019
Executive Admin
Altus Analytics/Argus Software
01.2016 - 11.2017
Administrative Assistant
Stewart Cadillac
06.2014 - 04.2015
Executive Admin Asst
Auto Exotic Rental
05.2013 - 05.2014
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