Summary
Overview
Work History
Education
Skills
Timeline
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Janine Zacharia

Raleigh

Summary

Experienced professional with a proven track record supporting executive leadership in high-pressure environments. Skilled in managing complex schedules and calendars, coordinating meetings and travel, and handling confidential communications with discretion. Highly organized, adaptable, with strong multitasking and problem-solving abilities to enhance executive efficiency and navigate changing priorities.


Overview

16
16
years of professional experience

Work History

Executive Assistant to the Chief Executive Officer

Lincoln Center LLC and Raleigh Prosthodontics
01.2020 - Current


  • Act as seamless extension of executive leadership, managing complex high-volume calendars (business and personal) across multiple time zones, coordinating domestic and international travel for both business and personal needs.
  • Prepare materials and presentations to ensure executive meetings with clients and stakeholders run smoothly.
  • Serve as a trusted liaison with exceptional communication skills, handling confidential lawsuit communications with legal counsel with discretion, coordinating with CPAs and accountants for business operations, while protecting executive time and focus through proactive prioritization and strong business judgment.
  • Drive operational efficiency by processing expense reports, reconciling company credit cards and 47+ monthly accounts, executing multi-state payroll compliance, managing new hire paperwork and state filing, and maintaining extensive spreadsheets using advanced Microsoft Office proficiency.
  • Demonstrate professionalism and composure while maintaining filing systems, managing 100+ recurring payments, maintaining regulatory compliance documentation (COIs, W9s, 1099s), overseeing contract reviews, tenant and vendor relations, and daily office communications across two companies.
  • Organize corporate events and collaborate across departments to handle evolving priorities in a fast-paced environment—consistently protecting executive focus and ensuring seamless business operations.

Executive Assistant/ Store Manager

RDS, Inc.
05.2009 - 07.2019
  • Managed complex schedules and coordinated logistics for business meetings and travel, providing comprehensive administrative support to the CEO.
  • Served as a trusted liaison among the company owner, staff, and vendors, leveraging exceptional communication skills to resolve issues, drive operational improvements, and lead all aspects of recruiting, hiring, training, and team development to enhance productivity and collaboration.
  • Maintained meticulous records by logging and tracking all correspondence, performing essential office tasks, and implementing new filing systems to optimize efficiency.
  • Demonstrated strong attention to detail by processing payroll, auditing and reconciling merchant invoices, and maintaining regulatory compliance through reconciliation of receipts, deposits, and transactions.
  • Oversaw inventory management, purchasing, and replenishment for multiple retail locations, ensuring operational efficiency and cost control.

Education

Bachelor of Science - Marketing, International Business

University of Delaware
Newark, DE
05.2009

Skills

  • Senior executive assistance
  • Scheduling/Planning
  • Microsoft Office Suite
  • Presentation development
  • Meticulous attention to detail
  • Travel logistics management
  • Information confidentiality
  • Business correspondence
  • Strong problem solver
  • Workflow optimization

Timeline

Executive Assistant to the Chief Executive Officer

Lincoln Center LLC and Raleigh Prosthodontics
01.2020 - Current

Executive Assistant/ Store Manager

RDS, Inc.
05.2009 - 07.2019

Bachelor of Science - Marketing, International Business

University of Delaware

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Janine Zacharia