Jana Huneycutt
Indian Trail, NC
Summary
Dynamic Office Manager with a proven track record at Huneycutt Mechanical, Inc., excelling in customer service and organizational skills. Successfully streamlined operations, enhancing efficiency and accuracy in financial recordkeeping. Adept at fostering strong vendor relationships and maintaining confidentiality, ensuring seamless administrative support and compliance in all dealings.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Office Manager
Huneycutt Mechanical, Inc.
10.2021 - 06.2025
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
Accounts Payable Coordinator
P C Godfrey, Inc.
09.2013 - 10.2021
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Processed check disbursements and reconciled related ledger.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
- Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
- Completed month-end closings with journal entries and reconciling accounts.
- Reduced late payment fees through timely and accurate invoice management.
- Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
Office Manager
Technology Plus, Inc.
03.1996 - 02.2010
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Education
Associate of Arts - Accounting And Finance
South Piedmont Community College
Monroe, NC03-2014
Skills
- Customer service
- Office management
- Organizational skills
- Office administration
- Data entry
- Customer relations
- Billing
- Payroll processing
- Bookkeeping
- Account reconciliation
- Credit and collections
- Human resources
Certification
- Certified Notary Public
Timeline
Office Manager
Huneycutt Mechanical, Inc.
10.2021 - 06.2025
Accounts Payable Coordinator
P C Godfrey, Inc.
09.2013 - 10.2021
Office Manager
Technology Plus, Inc.
03.1996 - 02.2010
Associate of Arts - Accounting And Finance
South Piedmont Community College
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