Jacqueline Ruiz
Holly Springs,NC
Summary
Finance professional with significant expertise in managing comprehensive bookkeeping responsibilities, including accounts payable and receivable. Recognized for reliability in maintaining accurate financial records and collaborating seamlessly with team members to meet organizational goals. Known for adaptability in dynamic environments and strong analytical skills.
Overview
23
23
years of professional experience
Work History
Bookkeeper
GreenTech Solutions Group, LLC
Raleigh, NC
07.2025 - Current
- Processed full cycle accounts payable including matching invoices to purchase orders, entering invoices, and researching discrepancies.
- Reconciled differences between payments and invoices; corrected any errors to provide accurate sales data.
- Ensured that all payments were accounted for and properly posted.
- Performed all reconciliations of bank statements and credit card statements.
- Managed accounts payable and receivable functions, ensuring timely processing and accuracy.
Accounts Receivable Specialist
QuVa Pharma
Sugarland, TX
07.2024 - 06.2025
- Provide aid to new and existing customers regarding accounts receivable related questions and build a relationship with customers.
- Maintain receivable accounts, prepare statements, process billing and invoicing, and process cash applications and lockbox payments, prepare aging reports.
- Make collection calls and take necessary collection action.
- Reconcile purchase orders against the line list for data accuracy.
- Expedite orders through Purchasing and Manufacturing.
Accounting Lead
Nippon Concept America, LLC
Houston, TX
02.2020 - 05.2024
- Manage accounts payable and receivable and prepare financial reports.
- Responsible for the monthly closing, including monthly review of the general ledger and journal entries. Collection Management Compliance, Account Reconciliation and GAAP.
- Manage the Human Resource department, including payroll, benefits, and recruitment.
- Regularly update the employee handbook to reflect changes in background check requirements, onboarding procedures, and benefits packages.
- Maintain accounts receivable (A/R) records, prepare statements, and process billing and invoicing.
- Maintain accounts payable (A/P) records, process vendor payments, and perform bank reconciliations.
- Process all Cash applications and Lockbox payments.
- Manage a team of ten AR/AP staff members to successfully handle all AR/AP department aspects, including customer service, month-end closing, and financial reporting.
- Create and manage purchase orders, ensuring timely delivery from vendors.
- Ensure all purchase orders are accurate and in compliance with company by-laws.
Accounts Payable/Receivable Specialist
J&L Distributors
Stafford, TX
09.2014 - 02.2018
- Process invoices & payments.
- Verifying and reconciling invoices.
- Scheduling and preparing vendor payments.
- Resolve & research purchase orders, invoices, or payment discrepancies.
- Prepare demand letters for outstanding accounts.
- Monitor accounts to ensure payments are up to date.
- Verify vendor accounts by reconciling monthly statements.
- Making collection calls.
- Assist with month-end closing.
- Maintain General Ledger and journal entries.
Office/Project Manager
Texas Professional Construction LLC
Cleveland, TX
07.2012 - 08.2014
- Provide administrative oversight and accounting functions such as accounts payable/receivable and reconcile accounts.
- Manage petty cash, process invoices, estimates, payroll, and record all payments.
- Documented weekly and monthly payrolls and prepared tax documents.
- Track office expenses and run monthly financial reports for business owners.
- Manage the general office, including ordering supplies, answering incoming calls, and making collection calls.
- Oversight of all aspects of the hiring process.
- Translate to Spanish-speaking subcontractors.
- Coordinate projects for subcontractors.
- Worked remotely.
- Maintain General Ledger and Journal entries.
- Create and manage purchase orders, ensuring timely delivery for vendors.
- Generate shortage reports for management to address supply chain issues proactively.
Office Manager
Navarro Construction
East Chicago, IN
01.2003 - 04.2012
- Oversight of daily administrative operations and financial activities.
- Prioritized and delegated tasks, providing motivation and direction to create a positive work environment and ensuring timely completion.
- Responsible for recruiting, orienting, training, and supervising 20 staff members, successfully reducing staff turnover from 68% to 14% by enhancing staff orientation and training, professional development, and mid-level management coaching.
- Prepared financial reports and analyzed monthly operating results against budget.
- Accounts reconciliations and collection management compliance and GAAP.
- Process vendor payments and post customer payments.
- Maintain the General Ledger and journal entries.
Education
Bachelor of Science -
Colorado Technical University
Colorado Springs, CO12.2026
Associate of Applied Science - Business Management
Ivy Tech College
East Chicago, IN06.1995
Skills
- Attention to Detail
- Cash Applications
- Bilingual Spanish
- Accounts Reconciliation
- General Ledger
- Problem Solving
- QuickBooks Online and Desktop
- SAP & ERP
- Procurement
- Spreadsheets and journal entries
- Financial records and reporting
- HighRadius Account System
- Project Management proficiency
- Generally accepted accounting principles
- Accounts payable
- Credit and collections
- Lockbox
- Month-end closing procedures
- Sage 360
- Critical thinking
- Accounts receivable
- Aging reports analysis
- INFOR Accounting System
- Purchase Order proficiency
- Customer service
- Office management
- Organizational skills
- Office administration
- Quickbooks
- Accounting and bookkeeping
- Invoice processing
- Bank statement reconciliation
- Data inputting
- General ledger entries
- ERP software
Languages
Spanish
Native or Bilingual
Timeline
Bookkeeper
GreenTech Solutions Group, LLC
07.2025 - Current
Accounts Receivable Specialist
QuVa Pharma
07.2024 - 06.2025
Accounting Lead
Nippon Concept America, LLC
02.2020 - 05.2024
Accounts Payable/Receivable Specialist
J&L Distributors
09.2014 - 02.2018
Office/Project Manager
Texas Professional Construction LLC
07.2012 - 08.2014
Office Manager
Navarro Construction
01.2003 - 04.2012
Associate of Applied Science - Business Management
Ivy Tech College
Bachelor of Science -
Colorado Technical University