Jacoven M. Staton
Administrative Assistant
Charlotte
Summary
Experienced with managing executive schedules, organizing meetings, and handling confidential documents. Utilizes strong organizational and communication skills to ensure seamless operations and effective support for leadership. Track record of fostering collaborative environments and achieving team goals.
Overview
13
13
years of professional experience
2
2
Certifications
Work History
Assistant to the Director – Sponsored Programs, Title III, and Research
Johnson C. Smith University
01.2025 - Current
- Interface with administrative and executive-level contacts, serving as a liaison with internal staff at all levels and external constituencies.
- Manage and maintain the Vice President’s calendar, appointments, and complex travel arrangements; prepare detailed itineraries and reconcile travel expense reports.
- Conduct research, draft original correspondence, and prepare reports, presentations, and documents from notes, copies, and drafts; design formats to enhance clarity and accuracy.
- Monitor, screen, and respond to incoming communications, phone calls, and visitors, ensuring accurate information is provided and appropriate follow-up is maintained.
- Prepare, reconcile, and maintain division-wide monthly credit card expenses for submission to the Business Office.
- Assist the Vice President in developing and coordinating a divisional magazine to communicate research achievements to the university and broader community.
- Organize and manage logistics for divisional events and meetings; prepare agendas, record minutes, and track action items.
- Manage and order office supplies, maintain office equipment, and support Sponsored Programs, Title III, Research Integrity, and related offices.
- Provide direction and guidance to work-study students assigned to the Vice President’s office.
- Demonstrate strong collaboration with administrators and faculty while leveraging proficiency in multiple software applications to streamline office operations.
Administrative Assistant II to the Dean, College of STEM
Johnson C. Smith University
02.2024 - 01.2025
- As an Administrative Assistant at Johnson C. Smith University, I provide comprehensive administrative support to the university staff and faculty. My role involves managing schedules, coordinating meetings, handling correspondence, and maintaining records. With my strong organizational skills and attention to detail, I ensure that office operations run smoothly and efficiently.
- Assists with compiling monthly, annual, and special financial reports for the President, Board of Trustees, federal agencies, and other organizations.
- Reviews all requisitions before Dean’s approval; submits for payment.
- Receives, reviews, processes, types, composes, and/or submits various documents, including routine and confidential correspondence, reports, forms, etc.
- Answers telephone and email correspondence directed to the College of STEM; provides accurate information to callers and/or forwards calls to the appropriate staff person. Greets office visitors and performs customer/public service duties as required.
- Provides work direction to student employees as assigned.
- Interacts and communicates with immediate supervisor, Board of Trustees/Committee members, other department supervisors and employees, co-workers, students, parents, faculty members, alumni, contractors, vendors, other government agencies, and the general public.
Senior Administrative/Financial Secretary/Registrar
Walter G. Byers
03.2012 - 03.2024
- Manages bill preparation and processing tasks, prioritizing accuracy and obtaining necessary approvals.
- Assists in multiple departmental operations, focusing on special project execution, comprehensive report generation, and thorough data analysis.
- Handles document management duties, encompassing typing, proofreading, and word processing for various correspondences, reports, and memos.
- Coordinates departmental activities, including meeting preparations, and effective liaison with other departments and external agencies.
- Maintains and updates databases regularly, manages incoming correspondence, and oversees scheduling and event calendars.
Education
NC Real Estate License -
Superior School of Real Estate
03.2019
Associate's degree - undefined
Kaplan University
10.2014
Skills
- Digital records organization
- Proficient in Microsoft Office Suite
- Skilled in prioritizing concurrent responsibilities
- Strong organizational abilities
- Proficient schedule coordination
- Coordinating travel logistics
- Data report generation
- Document preparation
Certification
CPCC Electronic Notary Apr 2023
Timeline
Assistant to the Director – Sponsored Programs, Title III, and Research
Johnson C. Smith University
01.2025 - Current
Administrative Assistant II to the Dean, College of STEM
Johnson C. Smith University
02.2024 - 01.2025
Senior Administrative/Financial Secretary/Registrar
Walter G. Byers
03.2012 - 03.2024
Associate's degree - undefined
Kaplan University
NC Real Estate License -
Superior School of Real Estate
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