Hannah Maris Hartford
Raleigh
Summary
Detail-oriented operations professional adept at improving process consistency and delivering precise reporting. Proven track record in supporting cross-functional teams and maintaining data integrity across financial documentation, enhancing overall operational effectiveness in fast-paced environments.
Overview
10
10
years of professional experience
Work History
Accounting Assistant to the Corporate Controller
SalesForce4Hire
Raleigh
06.2025 - Current
- Supported payroll, expense reporting, journal entries, client payments, and credit card reconciliation to ensure accurate and timely financial processing.
- Performed data reviews to enhance record integrity and minimize discrepancies in financial documentation.
- Coordinates with clients and internal teams to resolve billing and documentation issues efficiently.
- Contributed to 2025 federal audit preparation by organizing records and ensuring supporting documentation readiness.
Sales Support Representative
SalesForce4Hire
Raleigh
10.2024 - 06.2025
- Coordinated sales planning through account reviews, territory analysis, and SOP development to enhance team alignment.
- Researched and qualified leads using Definitive Healthcare, helping strengthen pipeline development efforts.
- Developed Salesforce reports and dashboards for leadership to track projects, assess risk, and facilitate operational decision-making.
- Managed scheduling, documentation, marketing distribution, and expense workflows to keep commercial operations running smoothly.
- Monitored KPIs and project timelines, identifying inconsistencies to enhance reporting accuracy.
- Worked directly with clients to clarify scope, requirements, and objectives, reinforcing alignment and communication throughout projects.
Project & Billing Coordinator
Asymchem
Raleigh
12.2022 - 09.2024
- Processed purchase orders, invoices, and credit memos in QuickBooks to support accurate project billing and budget tracking.
- Managed billing and compliance submissions across Coupa, Ariba, and client systems to ensure timely invoicing and adherence to documentation standards.
- Partnered with accounting on revenue tracking and reconciliations to improve accuracy across project financials.
- Produced Salesforce reports on project timelines and revenue forecasts to enhance prioritization and resource planning.
- Coordinated internal and client meetings with agendas and follow-up documentation to facilitate project progress.
- Led onboarding support and developed SOPs that improved knowledge transfer for new team members.
- Reviewed RFPs and refined proposals for consistency, branding, and leadership presentation quality.
Senior Data Coordinator
University of North Carolina, School of Medicine
Chapel Hill
01.2020 - 11.2022
- Managed data entry, validation, and quality control for clinical research projects, ensuring compliance with HIPAA and regulatory standards.
- Resolved data queries and protocol issues in collaboration with research teams, enhancing study accuracy and continuity.
- Developed recurring Excel reports that helped clinical leadership monitor study trends and key performance indicators.
- Supported participant recruitment and data collection by coordinating directly with study participants and internal stakeholders.
- Maintained organized study documentation and administrative workflows, supporting efficient research operations.
Project Coordinator
Network Building & Consulting, LLC
Raleigh
07.2018 - 12.2019
- Coordinated travel, meetings, and client communications to deliver consistent project and administrative support.
- Compiled reports and presentation materials for senior leaders, facilitating operational review and informed decision-making.
- Validated technical data for maintenance reporting, ensuring accuracy across service divisions.
Clinical Research Assistant
Duke University, Center for Aging and Development
Durham
05.2016 - 05.2018
- Coordinated trial scheduling, participant intake, and communications to ensure adherence to study timelines.
- Facilitated weekly trial sessions and tracked participant responses, enhancing data accuracy and study insights.
- Entered and validated study data in REDCap while maintaining HIPAA compliance.
- Organized documentation, filing, and study packet support to maintain audit-ready research operations.
Education
Certified Associate in Project Management (CAPM) -
Project Management Institute
04-2026
B.S. - Environmental Science
Meredith College
Raleigh, NC01-2018
Skills
- Accounts payable
- Billing and reconciliation
- Data quality control
- Financial documentation
- Financial record keeping
- Data quality control
- Excel reporting and data analysis
- Salesforce CRM administration
- Onboarding coordination
- Client communication
- Client communication
Timeline
Accounting Assistant to the Corporate Controller
SalesForce4Hire
06.2025 - Current
Sales Support Representative
SalesForce4Hire
10.2024 - 06.2025
Project & Billing Coordinator
Asymchem
12.2022 - 09.2024
Senior Data Coordinator
University of North Carolina, School of Medicine
01.2020 - 11.2022
Project Coordinator
Network Building & Consulting, LLC
07.2018 - 12.2019
Clinical Research Assistant
Duke University, Center for Aging and Development
05.2016 - 05.2018
Certified Associate in Project Management (CAPM) -
Project Management Institute
B.S. - Environmental Science
Meredith College