Ashley Guy
Winston-Salem
Summary
Detail-oriented coordinator with proven skills in calendar management, project tracking, attention to detail, willingness to learn and improve, a team player. Known for streamlining processes and improving project efficiency. Almost 14 years of administrative experience.
Overview
12
12
years of professional experience
Work History
Team Coordinator
Spangler Restoration
Kernersville
09.2024 - 03.2026
- Schedule roof inspections and maintain calendar.
- Assist with insurance claim documentation.
- Provide documentation and frequent updates for TPA program work.
- Maintain job files including contracts, permits, photos, and insurance documents.
- Track project progress and update project management/CRM systems.
- Pull residential and commercial building permits and coordinate building inspections.
- Assist with invoicing, insurance billing, and closing out completed jobs.
- Coordinate dumpster delivery , equipment rentals, and site logistics.
- Track change orders and confirm any scope changes are documented and approved.
- Maintain subcontractor agreements, insurance certificates, and compliance records.
- Provide feedback and offer solutions and ideas to improve efficiency and the overall process.
Warehouse Manager
STOP Restoration
Winston-Salem
12.2021 - 09.2024
- Maintain overall condition of the warehouse.
- Weekly warehouse inventory.
- Order supplies to keep the warehouse stocked.
- Manage and provide support to Warehouse Associate.
- Serviced and repaired equipment to ensure optimal functioning.
- Assist technicians with stocking vans.
- Log vehicle maintenance records and service charges.
Project Coordinator
STOP Restoration
Winston-Salem
12.2021 - 09.2024
- Schedule appointments to get repair estimates.
- Track project expenses to compile reports to project profitability.
- Performed data entry tasks to maintain accurate records.
- Maintain electronic folders with all project files.
- Publish monthly subcontractor newsletter.
- Place and pick up orders for project materials.
- Follow up with subcontractor to ensure projects flow smoothly.
- Compliance: ensure all documentation is being uploaded daily, get all claim information for the loss.
- Assist with converting mitigation files to repair files.
- Issue purchase orders to subcontractors.
- Pull residential and commercial building permits and coordinate building inspections.
- Coordinate pickups and drop offs for dumpsters, portable toilets, storage containers.
Administrative & Personal Assistant
AXA ADVISORS, LLC
New York
12.2013 - 05.2020
- Research, organize, and provide documents, reports, and information to financial advisor.
- Schedule appointments and make travel arrangements.
- Draft monthly meeting agendas to implement new ideas and solutions for increased efficiency.
- Juggling multiple projects to meet deadlines.
- Filing, data entry, incoming and outgoing calls to clients.
- Other duties as requested for financial advisor's personal matters.
Education
Some College (No Degree) - Marketing Management
Baruch College
New York, NYSkills
- Calendar management
- Schedule management
- Time management
- Team collaboration
- Process improvement
- CRM systems
- Compliance tracking
- Detail orientation
- Judgment and decision making
- Problem solving
- Multitasking Abilities
- Effective communication
- Communication skills
- Written communication
- Passion for continuous learning
- Desire for efficiency
- Inventory management
- Warehouse operations
- Insurance claim documentation
- Permit coordination
- Critical thinking
Timeline
Team Coordinator
Spangler Restoration
09.2024 - 03.2026
Warehouse Manager
STOP Restoration
12.2021 - 09.2024
Project Coordinator
STOP Restoration
12.2021 - 09.2024
Administrative & Personal Assistant
AXA ADVISORS, LLC
12.2013 - 05.2020
Some College (No Degree) - Marketing Management
Baruch College